Accion International: Hybrid Event & Live Stream Across The Globe From Lancaster Gate Hotel London

2023

Market

Conference
Presentations
Hybrid Events
Graphic Animation

Solution

Live Production

Location

London

Services

Audio & Lighting
LED Screens
Live Event Streaming
Set Design
Translation Services

Background

Accion is a global nonprofit on a mission to create a fair and inclusive economy. They work with local partners to develop and scale responsible digital financial solutions for underserved people globally. The Live Box was chosen to supply the AV requirements for a globally streamed Hybrid Event taking place in the Lancaster Gate Hotel in London over 3 days. 

Event Services

Our team visited the Lancaster Gate Hotel to understand what space and facilities we had to work with. With limited ceiling height we incorporated a 100" projector screen for the main visual whilst flancked by two Samsung 55" 4K TV screens for guests on the outside rows. With many panels throughout the day we supplied 10 wireless headset microphone systems which were rotated so when one panel were on stage the other could be miced up, handheld microphones were positioned around the room when needed for Q&A to complete the setup.

Our vMix production system took care of the visuals in the room and also for the live stream. We created bespoke lower third and animated graphics for the stream so virtual delegates knew which presenters were speaking. We implamented a 3 camera setup with one camera as a fixed wide, another for panel tracking close ups and a third for audience partisipation and reaction shots, this setup gave the stream a dynamic and engaging look for the audience. 

Accion deal with a wide number of Spanish speaking countries around the world. We also supplied translation services for delegates in the room via Bluetooth headsets and also translation on the live stream. The translator booth was positioned near the back of the room with a live audio feed to translator headsets, Zoom Webinar allowed online delegates to  easily switch between hearing the conference in Spanish or English. 

Several breakout rooms were required over the 3 days. All were installed with a Samsung 75" 4K TV screen, 2 headset and 1 handheld wireless microphone systems, Mac Mini presentation computers and professional MicroCue presentation clicker systems.

Technical Solution

  • 4x L-Acoustics X8 loudspeaker
  • 1x L-Acoustics LA4X power amplifier
  • 2x Samsung 55" 4K TV screens
  • 1x ViewSonic short throw 4k projector
  • 1x 100" front projection screen
  • 2x Sennheiser EW300 G4 wireless handheld microphones
  • 10x Sennheiser EW300 G4 wireless headset microphones
  • 1x vMix video production streaming system
  • 3x Sony 4k full frame video cameras 
  • 1x Prolyte 5m x 2m stage with carpet, trim and steps 

Gallery

Accion_International_Accion Stage Presenter.jpeg__PID:2d1688bd-4385-4fd2-8b98-26f5e37756d7
Accion_International_Accion Stage 16-9.jpeg__PID:2e2d1688-bd43-456f-920b-9826f5e37756
Accion_International_Accion Camera Setup.jpeg__PID:9d2e2d16-88bd-4385-afd2-0b9826f5e377
Accion_International_Production Area 1.jpeg__PID:43856fd2-0b98-46f5-a377-56d7c3f0fed6
Accion_International_Breakout Room 2.jpeg__PID:88bd4385-6fd2-4b98-a6f5-e37756d7c3f0
Accion_International_Breakout Room 1.jpg__PID:1688bd43-856f-420b-9826-f5e37756d7c3
Accion_International_Accion Stage Presenter.jpeg__PID:2d1688bd-4385-4fd2-8b98-26f5e37756d7
Accion_International_Stage Set Wide Empty.jpeg__PID:d20b9826-f5e3-4756-97c3-f0fed62e8917
Accion_International_Accion Stage 16-9.jpeg__PID:2e2d1688-bd43-456f-920b-9826f5e37756
Accion_International_Accion Camera Setup.jpeg__PID:9d2e2d16-88bd-4385-afd2-0b9826f5e377
Accion_International_Production Area 1.jpeg__PID:43856fd2-0b98-46f5-a377-56d7c3f0fed6
Accion_International_Breakout Room 1.jpg__PID:1688bd43-856f-420b-9826-f5e37756d7c3
Accion_International_Breakout Room 2.jpeg__PID:88bd4385-6fd2-4b98-a6f5-e37756d7c3f0

Discover Our Work

Browse through our portfolio to see some of the successful events we have been a part of. From intimate gatherings to large-scale productions, we have the experience and creativity to bring your vision to life. Our testimonials speak for themselves, with countless satisfied clients who have trusted us with their AV needs.

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Dressage Masterclass.jpg__PID:abdbc597-c0d2-46af-9d7b-bebd8c289391
Molton Brown.jpg__PID:917561d9-cba4-4772-b00a-c88c6692b7a0
KIN Christmas Social.jpg__PID:61d9cba4-a772-400a-888c-6692b7a0d04d
Accion International - Cover Pic.jpg__PID:69345d70-8d45-4a47-9821-a9d29b5885b2
Gallagher Premiership Final - Cover Pic.jpg__PID:2bf899a8-f253-47b3-a1fa-88981f451e66

Contact Us

Send us your enquiry and we'll get back to you right away! If you need a booking urgently or would like to speak to a team member please call us!

Tel: 020 3488 1932